Visitor Information

Student in costume smiling with her mother

All school visitors are required to sign in using the Raptor visitor management system kiosk in the front office to obtain a visitor’s badge. Visitors will exit through the main front door after lunch and are not permitted to walk with students to classrooms.

In an effort to maintain the highest level of safety possible for our students and staff, HCPS is continuing the procedures for visitors eating lunch with elementary school students for the upcoming school year. These measures were originally implemented during the 2017–2018 school year as an added layer of safety which remains a priority.

Please carefully review the procedures outlined below for Hanover County Public Schools.

Parents and Legal Guardians:

Parents/guardians will continue to sign-in using the Raptor visitor management system kiosk in the front office to obtain a visitor’s badge that is expected to be worn and plainly visible at all times. Parents/guardians may then eat lunch with their child at the designated visitor table.

Student smiling with her grandpa


Other Visitors:

A written permission note from the student’s parent/guardian is required each time a relative or other visitor wants to eat lunch with a child. The note must be sent in advance with the student and given to the student’s teacher. The note must include the child’s name, visitor’s name, and the date of the visit, and it must be signed by the parent/guardian. Phone calls, emails, or text messages will not be accepted because the sender cannot always be authenticated. Visitors may then eat lunch with the student they are visiting at the designated table. Students may not bring others to the table to eat lunch with their visitor nor may a parent/guardian write a note for their child to join another classmate and their guest at the guest lunch table.

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